Secretary Learnership at Department of Agriculture
Job Description
About the Job
The Department of Agriculture is seeking to employ an entry-level Secretary to provide essential administrative and secretarial support. This role is ideal for individuals with a Grade 12 certificate looking to gain valuable experience in a government setting. The successful candidate will support the Director, manage communications, organize schedules, and handle various clerical duties to ensure the smooth operation of the office. This is a fantastic opportunity for young unemployed individuals to kickstart their careers in public service.
Key Responsibilities
Provide comprehensive secretarial and receptionist support to the Director.
Manage incoming and outgoing telephone calls, referring them to the appropriate personnel.
Maintain and update the Director's diary with appointments and events.
Type various documents, reports, and correspondence for the Director and other staff.
Operate and maintain office equipment such as fax machines and photocopiers.
Offer general clerical support services to the senior management.
Liaise with travel agencies to arrange travel and accommodation for the Director.
Verify travel arrangements upon receipt of relevant documentation.
Organize and coordinate meetings and events, including venue selection, invitations, refreshments, and scheduling.
Process travel and subsistence claims for the unit.
Manage the processing of invoices related to the Director's activities.
Record basic minutes for meetings as required.
Draft routine correspondence and reports.
Maintain an organized filing system for the Director and the unit.
Administer essential office matters such as leave registers and telephone accounts.
Receive, record, and distribute all incoming and outgoing mail and documents.
Handle the procurement of standard office supplies, including stationery and refreshments.
Collect necessary documents to assist the Director in preparing for meetings.
Stay updated on relevant public service prescripts, policies, and procedures to ensure efficient support.
Study and understand departmental policies and procedures to ensure proper application.
Remain informed about office processes and procedures relevant to the senior manager's work environment.
Why Join the Company
Joining the Department of Agriculture offers a stable and rewarding career in the public sector. You will gain exposure to governmental operations, develop essential administrative skills, and contribute to a vital sector of the South African economy. The department is committed to developing its employees and provides opportunities for learning and growth. This entry-level position is a stepping stone for individuals eager to build a long-term career in public administration.
How to Apply
Applications must be submitted with a Z83 form (Download pdf / Editable Z83 form) and must be accompanied by a recently updated CV. Please indicate the Reference number (3/3/1/35/2026), Position (Secretary), and Area/Centre (Gauteng: Pretoria) on your application form. Hand deliver applications during office hours to: 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002. Alternatively, applications can be submitted by email to: 📧 Srecruit35@nda.gov.za" class="text-blue-600 dark:text-blue-300 font-semibold hover:underline inline-flex items-center bg-blue-50 dark:bg-blue-900/30 px-1.5 py-0.5 rounded">📧 Srecruit35@nda.gov.za. Only shortlisted candidates will be required to submit certified copies of an ID document, qualifications, and recent academic transcripts/records.
Requirements
Applicant must be in possession of a Grade 12 Certificate.
No previous experience required.
Diploma / Degree will be advantageous.
Knowledge of relevant legislation/policies/prescripts and procedure.
Telephone etiquette.
Basic knowledge of financial administration.
Sound organizational skills.
Computer literacy (MS Office).
Good interpersonal relations.
High level of reliability.
Written communication skills.
Language skills.
Ability to communicate well with people at different levels and from different backgrounds.
Ability to do research and analyze documents/situations.
Ability to act with tact and discretion.
Good grooming and presentation.
Self-management and motivation.
Ability to work long extended hours.
Apply via instructions
Check the job description below for details.
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