Secretary (Fixed-Term Contract) at Eskom Arnot Power Station

Eskom, a leading state-owned enterprise vital to South Africa's energy infrastructure, is seeking a dedicated and professional Secretary for a 6-month fixed-term contract at its Arnot Power Station. This pivotal role offers an exceptional opportunity to contribute to the efficient operation of a critical national asset, providing essential administrative and secretarial support to ensure smooth daily functions. The successful candidate will be an integral part of a dynamic team, upholding high standards of professionalism and integrity while managing crucial documentation and facilitating seamless communication within the power station environment. This contract position is ideal for an individual looking to gain valuable experience within a large-scale industrial setting, enhancing their administrative prowess and understanding of corporate governance in a public utility.

Key Responsibilities

• Provide comprehensive secretarial and administrative support services to management and various departments, ensuring all tasks are completed accurately and timeously.
• Act as a primary point of contact, offering one-stop customer and client services, addressing queries, and directing stakeholders appropriately to ensure efficient resolution.
• Manage general office administration, including scheduling meetings, managing correspondence, maintaining office supplies, and ensuring the smooth operation of the administrative function.
• Process and manage data from various information systems, including SAP, ensuring data integrity, confidentiality, and accessibility for reporting and operational needs.
• Assist in the preparation of reports, presentations, and other official documents, ensuring adherence to Eskom's corporate standards and policies.
• Coordinate travel arrangements and accommodation for staff as required, managing logistics and ensuring cost-effectiveness.
• Maintain an organised and efficient filing system, both physical and electronic, for easy retrieval of documents and information.

Why Join the Company

Joining Eskom means becoming part of an organisation that powers the nation and plays a crucial role in South Africa's economic development. As a Secretary at Arnot Power Station, you will not only gain invaluable experience in a complex industrial environment but also contribute directly to the country's energy security. Eskom is committed to fostering an inclusive and diverse workplace, actively promoting equality and employment equity. This contract offers a unique chance to work alongside experienced professionals, develop a deeper understanding of large-scale operations, and enhance your administrative and interpersonal skills within a supportive framework. You will be exposed to robust corporate policies and procedures, providing a solid foundation for future career growth in administration or related fields within the public or private sector.

Application Strategy (Exclusive)

• Highlight SAP Proficiency: Given Eskom's reliance on SAP systems, explicitly detail any experience you have with SAP, particularly in documentation management or data processing. Provide specific examples of how you've used SAP to improve administrative efficiency.
• Emphasize Integrity and Professionalism: In your cover letter or CV, use action verbs and examples that demonstrate your commitment to integrity, honesty, and professionalism. These are critical behavioural competencies for a role within a state-owned entity like Eskom.
• Showcase Organisational Skills: Provide concrete examples of your ability to manage multiple administrative tasks, prioritise effectively, and maintain meticulous records. Mention any experience in coordinating complex schedules or managing office logistics.

Interview Preparation

To help you prepare for your interview, consider these likely questions:

• "How do you ensure accuracy and confidentiality when handling sensitive information and documentation, especially within a large organization like Eskom?"
• "Describe a time you had to manage multiple administrative tasks under pressure. How did you prioritize and ensure all deadlines were met?"

You can practice answering these and other questions using the Xhosadev Interview Simulator.

How to Apply

Please apply using the Quick Apply button on this page.

* Salary is estimated based on market research and may not be accurate.

• Grade 12 with languages.
• Certificate in Secretarial Studies/Administration/Human Resources at NQF4 with 120 credits.
• A minimum of 2 years' secretarial or administration-related experience.
• Demonstrated behavioural competencies including integrity, honesty, trustworthiness, and professionalism.
• Leadership competencies such as being a team player, motivating teams, coaching, mentoring, and developing others.
• Knowledge of Eskom policies and procedures, Systems, Applications and Products (SAP) systems, and documentation management and control.
• Proficiency in computer literacy, sound interpersonal skills, and strong administrative abilities.