Administration Clerk Learnership at Department of Higher Education and Training

The Department of Higher Education and Training (DHET) is offering an exciting entry-level opportunity for unemployed youth to apply for Administration Clerk positions within its Administration Services department. This role is ideal for individuals seeking to gain valuable experience in a government administrative setting. Successful candidates will be responsible for a range of administrative tasks, contributing to the efficient operation of college campuses across Gauteng. This is a fantastic chance to kickstart your career in public administration.

Key Responsibilities

• Administer and assist with student registration processes in line with the college’s Standard Operating Procedures (SOPs).

• Capture and verify student information on the Business Management System (BMS).

• Print and distribute control lists and class registers.

• Verify data before submission to the Department of Higher Education and Training (DHET).

• Screen and process online applications.

• Attend to student and public enquiries.

• Operate the campus switchboard and direct calls appropriately.

• Capture student marks and absenteeism accurately.

• Maintain updated student academic records and ensure all information is securely stored and accessible when required.

• Capturing and administration of requisition forms, receive goods and services, verify deliveries against relevant documents, and follow up on outstanding orders.

• Ensure proper documentation and filing for all procurement-related transactions at campus level.

• Provide administrative support services (application of college bursaries) to the campus management team.

Why Join the Company

Joining the Department of Higher Education and Training offers a stable and rewarding career path within the public sector. You will gain exposure to essential government administrative functions, develop critical office management skills, and contribute to the educational landscape of South Africa. The department is committed to developing its employees and provides a supportive work environment. This role offers a chance to build a solid foundation for future career growth within government service.

How to Apply

Applications must be submitted with a Z83 form(Download pdf / Editable Z83 form)  and must be accompanied by recently updated CV. Please indicate the Reference number, Position and Area/Centre on your application form.

Only shortlisted candidates will be required to submit certified copies of an ID documents, qualifications, and recent academic transcripts / records.

• Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Public Administration, Management Assistant, Office Management and Technology, or any other relevant qualification.

• Must be computer literate (MS Word, Excel, PowerPoint, Outlook and Internet).

• A valid driver’s license will be an added advantage.

• Must have knowledge and understanding of the registration processes and procedure.

• Ability to communicate well with people at different levels and backgrounds.

• Must have knowledge of switchboard operation.

• Must have good telephone etiquette.

• Ability to capture data.

• Should have sound organisational skills, planning, organising, communication, customer services and report writing skills.

• High level of integrity and loyalty.