SETA Administrator Learnership at Safetysa

Safetysa is offering an invaluable SETA Administrator Learnership opportunity in Centurion, designed for individuals eager to embark on a career in administrative support within the education and training sector. This learnership is specifically structured to provide comprehensive administrative assistance to the Accreditations Department. The successful learner will gain hands-on experience in critical areas such as meticulous learner record management, efficient document processing, accurate data capturing, robust compliance administration, and thorough audit preparation activities. This role is pivotal in ensuring the accurate and timely submission of essential learner information and accreditation-related documentation, while simultaneously fostering a deep understanding of SETA (Sector Education and Training Authority), QCTO (Quality Council for Trades and Occupations), and broader quality management requirements. This learnership is an excellent pathway for developing foundational skills and knowledge crucial for a successful administrative career in South Africa's dynamic training landscape.

Responsibilities

• Assist with learner registrations, achievements, completions, and certification administration, ensuring all processes are followed accurately.
• Capture and maintain accurate learner and training records on various internal systems and databases.
• Support the preparation and submission of documentation required for audits, verifications, and accreditation-related activities, ensuring compliance.
• Provide general administrative support to ensure adherence to internal processes and regulatory requirements.
• Communicate professionally and effectively with internal stakeholders, learners, clients, and external bodies.
• Maintain accurate and organised filing systems, ensuring all documentation is stored correctly and is easily retrievable.
• Assist the Accreditations team with daily administrative and reporting requirements, contributing to the department's efficiency.

Duties and Responsibilities

Learner Administration

• Capture learner information accurately on internal systems and databases, maintaining data integrity.
• Assist with the processing of learner registrations, achievements, and completions, ensuring all steps are completed.
• Verify learner information and ensure all supporting documentation is complete and correctly filed.
• Maintain learner files and records in accordance with company procedures and regulatory standards.
• Assist with the distribution of learner statements of results, certificates, and related documentation.
• Ensure learner information is kept accurate and up to date at all times.

Documentation and Compliance Support

• Assist in compiling and preparing documentation required for audits, verifications, and accreditation activities.
• Maintain learner Portfolios of Evidence (POEs) and supporting records, ensuring they are complete and compliant.
• Track submitted documentation and monitor outstanding items, proactively following up as needed.
• Ensure all records are filed, archived, and stored in line with company standards and data protection regulations.
• Assist with identifying, recording, and resolving administrative discrepancies promptly and efficiently.

Reporting and Record Keeping

• Maintain tracking spreadsheets, registers, and databases, ensuring all information is current.
• Update learner progress and submission records as required, providing accurate status reports.
• Assist in compiling routine reports for management and stakeholders, contributing to informed decision-making.
• Monitor documentation status and provide regular updates to the Accreditations Manager.

Communication and Stakeholder Support

• Respond to administrative queries from learners, clients, and internal stakeholders in a timely and professional manner.
• Follow up on outstanding documentation and information requests, ensuring all necessary details are gathered.
• Provide administrative support to branches and departments regarding accreditation-related processes.
• Communicate professionally and courteously with all stakeholders, fostering positive relationships.

General Administration

• Perform general clerical and administrative duties as required, supporting the overall departmental operations.
• Maintain confidentiality of learner, client, and company information, adhering to strict privacy protocols.
• Adhere to company policies, procedures, and quality management requirements, ensuring operational excellence.
• Maintain professional conduct and represent the organisation positively in all interactions.
• Participate in training and development opportunities to build knowledge of accreditation and compliance processes, fostering continuous growth.

Why Join Safetysa

Joining Safetysa means becoming part of a dedicated team committed to excellence in safety and training. As a SETA Administrator Learner, you will gain invaluable experience in a critical sector, contributing to the development and compliance of training programmes that impact countless individuals. Safetysa offers a supportive learning environment where you can develop essential administrative skills, deepen your understanding of regulatory frameworks like SETA and QCTO, and build a strong professional network. We are committed to nurturing talent and providing a platform for career growth within the administrative and accreditation fields. This learnership is not just a job; it's an investment in your future, providing practical skills and theoretical knowledge that are highly sought after in the South African job market. You will be empowered to take initiative, learn from experienced professionals, and make a tangible difference in the quality of education and training.

How to Apply

Please apply using the Quick Apply button on this page.

* Salary is estimated based on market research and may not be accurate.

• Grade 12 / National Senior Certificate (Essential).
• National Diploma, Certificate, or equivalent qualification in one of the following fields:
  • Business Administration
  • Office Administration
  • Human Resources
  • Business Management
  • Public Administration