Admin Clerk Learnership at Department of Higher Education and Training

About the Job

The Department of Higher Education and Training (DHET) is offering an exciting entry-level opportunity for unemployed youth to join their Administration Services team as Admin Clerks. This role is ideal for individuals seeking to gain valuable experience in public administration and government operations. Successful candidates will be instrumental in supporting student registration, managing administrative tasks, and ensuring the smooth functioning of college operations across various locations in Gauteng, including Carletonville, Krugersdorp West, and Randfontein. This position provides a foundational stepping stone for a career in public service.

Key Responsibilities

• Administer and assist with student registration processes in line with the college’s Standard Operating Procedures (SOPs).

• Capture and verify student information on the Business Management System (BMS).

• Print and distribute control lists and class registers.

• Verify data before submission to the Department of Higher Education and Training (DHET).

• Screen and process online applications.

• Attend to student and public enquiries.

• Operate the campus switchboard and direct calls appropriately.

• Capture student marks and absenteeism accurately.

• Maintain updated student academic records and ensure all information is securely stored and accessible when required.

• Capturing and administration of requisition forms, receive goods and services, verify deliveries against relevant documents, and follow up on outstanding orders.

• Ensure proper documentation and filing for all procurement-related transactions at campus level.

• Provide administrative support services (application of college bursaries) to the campus management team.

Why Join the Company

Joining the Department of Higher Education and Training offers a unique opportunity to contribute to the public sector and gain exposure to critical government functions. You will be part of an organisation dedicated to shaping the future of education in South Africa. This role provides a stable work environment, opportunities for professional development, and the chance to work within a structured government framework. The department values integrity, loyalty, and a commitment to service excellence, offering a rewarding career path for dedicated individuals.

How to Apply

Applications must be submitted with a Z83 form (Editable Z83 form) and must be accompanied by a recently updated CV. Please indicate the Reference number, Position and Area/Centre on your application form. Only shortlisted candidates will be required to submit certified copies of an ID document, qualifications, and recent academic transcripts/records.

Applications can be submitted via email:

• Carletonville – 📧 AdminCAL2026@westcol.co.za" class="text-blue-600 dark:text-blue-300 font-semibold hover:underline inline-flex items-center bg-blue-50 dark:bg-blue-900/30 px-1.5 py-0.5 rounded">📧 AdminCAL2026@westcol.co.za

• Krugersdorp West – 📧 AdminKW2026@westcol.co.za" class="text-blue-600 dark:text-blue-300 font-semibold hover:underline inline-flex items-center bg-blue-50 dark:bg-blue-900/30 px-1.5 py-0.5 rounded">📧 AdminKW2026@westcol.co.za

• Randfontein – 📧 AdminRFT2026@westcol.co.za" class="text-blue-600 dark:text-blue-300 font-semibold hover:underline inline-flex items-center bg-blue-50 dark:bg-blue-900/30 px-1.5 py-0.5 rounded">📧 AdminRFT2026@westcol.co.za

Alternatively, applications can be hand-delivered to: the Principal, Western TVET College, Corporate Office, 42 Johnstone Street, Randfontein, 1760.

Salary is estimated based on market research.

• Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Public Administration, Management Assistant, Office Management and Technology, or any other relevant qualification.

• Must be computer literate (MS Word, Excel, PowerPoint, Outlook and Internet).

• A valid driver’s license will be an added advantage.

• Must have knowledge and understanding of the registration processes and procedure.

• Ability to communicate well with people at different levels and backgrounds.

• Must have knowledge of switchboard operation.

• Must have good telephone etiquette.

• Ability to capture data.

• Should have sound organisational skills, planning, organising, communication, customer services and report writing skills.

• High level of integrity and loyalty.