Dynamic Secretary Opportunity at Absa Bank in Sandton

The Secretary role at Absa Bank offers a vital opportunity for an organised and proactive individual to support management within a dynamic corporate environment. This position is central to ensuring the smooth daily operations of the office, providing comprehensive administrative assistance, and facilitating effective communication. The successful candidate will play a crucial part in managing schedules, coordinating meetings, and handling various administrative tasks, contributing directly to the efficiency and productivity of their assigned manager and team. This role is ideal for someone looking to develop their administrative skills within a leading financial institution, gaining exposure to corporate processes and professional standards. It requires a keen eye for detail, excellent communication abilities, and a commitment to maintaining confidentiality and professionalism at all times.

Key Responsibilities

• Manage the diary of the manager efficiently using Outlook, setting up and accepting meetings.
• Track and monitor acceptances and declines for meetings, resolving issues independently or escalating when necessary.
• Liaise with relevant parties to re-schedule meetings based on requests from the manager or meeting organiser.
• Print all relevant documentation and prepare daily meeting packs for the manager's reference.
• Liaise with the in-house travel agency for domestic and international travel bookings, ensuring adherence to approval processes.
• Attend team meetings to take minutes, ensuring they are typed, approved, and distributed within agreed timeframes.
• Create socialisation rotation schedules for direct reports, booking meetings with key stakeholders and ensuring inclusion in formal orientation.
• Arrange venues and catering for team events, obtaining manager's approval on orders before placing them with suppliers.
• Liaise with stakeholders to secure dial-in pins for teleconferences and communicate details to attendees in advance.
• Assist the manager by screening incoming emails, redirecting queries to relevant direct reports, and following up for feedback.
• Create an online filing system for work prioritisation, filing dealt-with emails and bringing pending ones to attention.
• Act as the first point of contact for the manager, answering, screening, and re-directing telephone calls professionally.
• Assist visitors by directing them or signing for packages/documentation.
• Assist with typing and preparation of Word, Excel, and PowerPoint documentation.
• Set up and maintain a well-ordered, secure filing/retrieval system for printed documents.
• Take charge of general office administration, including ordering stationery and groceries, and restocking printers.
• Enforce company policy regarding procedures like travel, cell phone usage, and expense claims, controlling signatures and ensuring timely forwarding of documents.
• Retrieve bank property such as cell phones, 3G cards, and laptops.

Why Join the Company

Joining Absa means becoming part of a leading African financial services group that offers a wealth of opportunities for professional growth and development. Absa is committed to fostering a diverse and inclusive work environment where employees are valued, supported, and empowered to reach their full potential. As a Secretary, you will gain invaluable experience in a fast-paced corporate setting, working alongside experienced professionals and contributing to the bank's strategic objectives. Absa provides a robust framework for learning and development, encouraging continuous skill enhancement and career progression. Employees benefit from a supportive culture, competitive remuneration, and a comprehensive benefits package designed to promote well-being and job satisfaction. This role offers a unique chance to build a strong foundation in administrative support within a globally recognised brand, contributing to a team that prides itself on excellence and innovation.

How to Apply

Please apply using the Quick Apply button on this page.

* Salary is estimated based on market research and may not be accurate.

• No specific requirements were listed in the job description. Typically, a Matric certificate and strong organisational skills are beneficial for this role.