Secretary Learnership at Department of Defence

The Department of Defence is offering an exciting entry-level opportunity for unemployed youth to apply for Secretary positions. This role is designed to provide valuable practical administrative experience, fostering professional growth and preparing individuals for their future careers within the public sector. Successful candidates will gain exposure to essential office management and secretarial functions, contributing to the efficient operation of the Financial Management Division. This learnership is an excellent stepping stone for those looking to build a solid foundation in administrative support roles. This position is based in Pretoria, Gauteng, and is ideal for individuals seeking to develop their skills in a government environment. The learnership will cover various aspects of secretarial work, including managing correspondence, scheduling, and supporting directorial functions. It's a chance to learn from experienced professionals and understand the intricacies of administrative support within a large governmental organisation. The Department of Defence is committed to developing young talent and providing them with the tools and knowledge needed to succeed in their chosen career paths. This learnership is a testament to that commitment, offering a structured learning experience and practical application of skills.

Key Responsibilities

• Render effective and efficient secretarial services to the Director.

• Accurately take minutes in Director’s meetings.

• Type a variety of official documents, including agendas, memos, letters, and reports.

• Manage and maintain the Director’s diary, correspondence, and control files.

• Process telephone calls and take messages accurately.

• Arrange entry authorisation, receive visitors, and serve refreshments.

• Organise meetings, appointments, flights, accommodation, and transport.

• Ensure the Director receives agendas and minutes in a timely manner.

• Update and securely store the Director’s personal information.

• Remind the Director of scheduled meetings, appointments, and document submission deadlines.

• Maintain office tidiness and manage inventory, ensuring it is updated.

• Receive, register, route, and file correspondence, including agendas and minutes.

• Assist with the procurement of office requirements for the Director’s office.

Why Join the Company

Joining the Department of Defence for this learnership offers a unique opportunity to gain practical experience in a respected government institution. You will develop essential administrative and secretarial skills, enhance your proficiency in MS Office, and improve your communication and time management abilities. The learnership provides a structured environment for learning and professional development, with potential for future career advancement within the public service. You will work alongside experienced professionals, gaining insights into government operations and administrative best practices. This role is perfect for individuals eager to build a career in administration and contribute to a vital national department. The experience gained will be invaluable for future employment opportunities.

How to Apply

Applications must be submitted with a Z83 form (Download pdf / Editable Z83 form) and must be accompanied by a recently updated CV. Please indicate the Reference number, Position, and Area/Centre on your application form. Applications can be sent via email to

**📧 Recruit3FMD@dod.mil.za**

(Quote Position and Reference No in the email subject).

Alternatively, applications can be hand-delivered to Poynton building,

195 Bosman Street, Pretoria,

where it must be placed in wooden post box number 5 at Reception.

Applications can also be posted to Department of Defence, Financial Management Division, Directorate Finance Support Service DFSS, Career Management Section, Private Bag X137, Pretoria, 0001.

Only shortlisted candidates will be required to submit certified copies of an ID document, qualifications, and recent academic transcripts/records.

Grade 12