Configuration Administrator Role at Simera Sense

Simera Sense is seeking a meticulous and organised Configuration Administrator to join their team in Somerset West, South Africa. This critical role involves ensuring the accuracy, integrity, and timely delivery of all customer-facing documentation, while strictly adhering to configuration and document management standards, customer requirements, and regulatory obligations. The Configuration Administrator will be instrumental in maintaining robust document control processes, supporting change management activities, and ensuring compliance with various quality management standards. This position offers an excellent opportunity for a detail-oriented professional to contribute to the operational excellence of a dynamic company, playing a vital role in managing technical and non-technical documentation throughout its lifecycle.

Key Responsibilities

• Document Accuracy & Integrity: Ensure all customer-facing documentation complies with Configuration and Document Management standards and requirements prior to distribution. Maintain strict control over document and data distribution to prevent internal and external customers from receiving obsolete, unauthorised, or incorrect documentation.
• Timely Delivery and Notification: Provide required documentation and data within agreed timelines to relevant internal and external customers. Support project milestones by ensuring documentation readiness for internal and external customer reviews, audits, and acceptance stages. Ensure internal notification of all new and updated documentation within agreed timelines.
• Compliance with External Customer Requirements: Verify that document control processes meet customer standards, contractual obligations, and regulatory requirements. Ensure all documentation and data meet customer configuration and quality expectations.
• Change Communication & Management Support: Assist during Change Control Notifications and help the CM Manager maintain a clear tracking record of the change process for internal and external customer reference. Administer the Change Control process, ensuring timely updates and closure of changes, and report on any issues or obstacles encountered. Prepare for and act as Secretariat for Change Control Board (CCB) meetings, accurately recording decisions.
• Audit & Traceability Support: Prepare and present documentation for internal and external customer audits, inspections, and configuration reviews. Ensure full traceability of configuration items and associated documents as per internal and external customer requirements. Conduct and support documentation and PDM system audits to ensure compliance and traceability.
• Customer Relationship & Support: Act as a primary point of contact for internal and external customers and suppliers during the distribution and notification process. Provide guidance and clarification on document formats, standards, and submission processes, and offer support on document-related queries and issues.
• Document Control & Governance: Adhere to, maintain, and enforce document control procedures in line with company configuration policies, procedures, and processes. Create awareness to prevent unauthorised or outdated documents from being used and manage all reference linking and review of technical and non-technical documentation.
• Configuration Management Compliance: Support and ensure adherence to internal and external configuration and quality management standards (e.g., ISO 9001, ISO 10007, AS9100, ECSS-M-ST-40C). Monitor departmental compliance with document control processes and report non-compliance to the CM Manager.
• System Administration: Maintain and administer the PDM system (Teamcenter), SharePoint, and FileCloud, ensuring their efficient operation and data integrity.

Why Join the Company

Joining Simera Sense offers a unique opportunity to be part of a forward-thinking company at the cutting edge of its industry. As a Configuration Administrator, you will play a pivotal role in ensuring the quality and integrity of critical documentation, directly contributing to the company's operational efficiency and compliance. Simera Sense values precision, innovation, and a collaborative work environment. You will gain exposure to advanced configuration management systems and international quality standards, enhancing your professional expertise. The company fosters a culture of continuous improvement and offers a supportive setting for professional growth, allowing you to develop specialized skills in a high-tech environment. This role is ideal for individuals who thrive on meticulous work and wish to make a significant impact on product lifecycle management.

How to Apply

Please apply using the Quick Apply button on this page.

* Salary is estimated based on market research and may not be accurate.

• Proven administrative and organisational skills with a strong focus on detail and accuracy.
• Understanding of document control and configuration management principles, or a strong aptitude to learn and apply them.
• Familiarity with quality management standards such as ISO 9001, ISO 10007, AS9100, or ECSS-M-ST-40C is highly advantageous.
• Proficiency in maintaining and administering PDM systems (e.g., Teamcenter), SharePoint, and FileCloud.
• Excellent written and verbal communication skills for effective interaction with internal and external stakeholders.
• Ability to manage and track documentation and change processes meticulously.
• Strong problem-solving skills and a proactive approach to identifying and resolving documentation-related issues.
• A commitment to ensuring compliance with internal policies, customer standards, and regulatory requirements.