Admin Clerk Learnership at Department of Defence

The Department of Defence is seeking motivated individuals to join their team in entry-level Administrative/Clerk positions. These roles are designed to support daily office operations, involving general administrative duties such as managing correspondence, maintaining records, data capturing, and assisting with office coordination. Successful candidates will gain valuable experience within a structured government environment, contributing to efficient administrative processes. This is an excellent opportunity for individuals looking to start their careers in public service.

Key Responsibilities

• Perform general administrative duties.

• Manage incoming and outgoing correspondence.

• Maintain and organise filing systems and records.

• Capture data accurately and efficiently.

• Assist with general office coordination tasks.

• Provide registry counter services.

• Handle incoming and outgoing mail.

• Operate office machines such as fax machines, scanners, and photocopiers.

• Process documents for archiving and disposal.

• Render supply chain management support services.

• Assist with asset management and demand/acquisition services.

• Provide logistical support and report on supply chain management activities.

• Provide secretarial and reception support.

• Manage diaries and appointments.

• Type documents and draft routine correspondence.

• Arrange meetings and events, including venue booking and refreshments.

• Process travel and subsistence claims and invoices.

• Record basic minutes of meetings.

Why Join the Company

The Department of Defence offers a stable and structured work environment, providing a solid foundation for career development in the public sector. Employees benefit from exposure to diverse administrative functions and the opportunity to contribute to national security and defence initiatives. This role is ideal for individuals eager to learn and grow within a government department, offering a chance to develop essential professional skills and gain practical experience. The department is committed to developing its staff and provides a supportive atmosphere for learning and advancement

How to Apply

Applications must be submitted with a Z83 form (Download pdf / Editable Z83 form) and must be accompanied by recently updated CV. Please indicate the Reference number, Position and Area/Centre on your application form.

Only shortlisted candidates will be required to submit certified copies of an ID documents, qualifications, and recent academic transcripts / records.

NB. Use the link or address given below to Apply

Provisioning Administration Clerk: Production

Reference No: DPSP/15/16/26/03

Salary: R237 453 – R279 708 per annum (Level 05)

Location: Armscor Building, Erasmuskloof, Pretoria

Send Applications to: Department of Defence, Defence Policy, Strategy and Planning Division, Private Bag X161 Pretoria, 0001 or Hand delivered during office hours to: Armscor Building C/O Nossob and Delmas Ave, Erasmuskloof, Pretoria or email to: 📧 Phumelele.Gabuza@dod.mil.za" class="text-blue-600 dark:text-blue-300 font-semibold hover:underline inline-flex items-center bg-blue-50 dark:bg-blue-900/30 px-1.5 py-0.5 rounded">📧 Phumelele.Gabuza@dod.mil.za

Administration Clerk: Production

Reference No: DPSP/15/16/26/04

Salary: R237 453 – R279 708 per annum (Level 05)

Location: Armscor Building, Erasmuskloof, Pretoria

Send Applications to: Department of Defence, Defence Policy, Strategy and Planning Division, Directorate Conventional Arms Control, Private Bag X161 Pretoria, 0001 or Hand delivered during office hours to: Armscor Building C/O Nossob and Delmas Ave, Erasmuskloof, Pretoria or email to: 📧 Phumelele.Gabuza@dod.mil.za" class="text-blue-600 dark:text-blue-300 font-semibold hover:underline inline-flex items-center bg-blue-50 dark:bg-blue-900/30 px-1.5 py-0.5 rounded">📧 Phumelele.Gabuza@dod.mil.za

Secretary

Reference No: DPSP/15/16/26/05

Salary: R237 453 – R279 708 per annum (Level 05)

Location: Armscor Building, Erasmuskloof, Pretoria

Send Applications to: Department of Defence, Defence Policy, Strategy and Planning Division, Directorate Risk Management, Private Bag X910, Pretoria 0001 or Hand delivered during office hours to: Armscor Building, Defence Headquarters Unit, Corner Delmas and Nossob Street, Erasmuskloof, Pretoria, where it must be placed in the box at the reception or Email to: 📧 Sonnyboy.Nkosi@dod.mil.za" class="text-blue-600 dark:text-blue-300 font-semibold hover:underline inline-flex items-center bg-blue-50 dark:bg-blue-900/30 px-1.5 py-0.5 rounded">📧 Sonnyboy.Nkosi@dod.mil.za

• Grade 12 (NQF Level 4) or equivalent.

• No experience required for Administration Clerk and Provisioning Administration Clerk roles.

• Prior learning through experience or alternative courses may be considered for the Secretary role.

• Internship completion in Public Service will be given preference for the Secretary role.

• Knowledge of relevant Public Sector Policies, Legislation, Regulations and Acts.

• Knowledge of Departmental policies and procedures.

• Good interpersonal skills.

• Organising and planning skills.

• Communication skills (written and verbal).

• Computer literate (Microsoft Word, Excel, Power Point, etc.).

• Knowledge of registry duties, practices, and data capturing.

• Understanding of the legislative framework governing the Public Service.

• Knowledge of storage and retrieval procedures.

• Good telephone etiquette.

• Sound organisational skills/events management.

• High level of reliability.

• Ability to act with tact and discretion.

• Good presentation skills.

• Ability to do research and analyse documents and situations.

• Analytical and innovative thinking ability.

• Problem-solving skills.

• Must be able to obtain a confidential security clearance within a year (for Secretary role).

• Supply Chain Management Certificate will be an added advantage (for Provisioning Administration Clerk).